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Posted Date: 8/31/2009

Microsoft Partners with ISV to Create Flexible POS Solution

Canterbury Court, Atlanta's first non-profit Continuing Care Retirement Community (CCRC), has been providing quality facilities and services for retired seniors. Julie Parker, director of Dining Services for Canterbury Court, knew the community needed to update its antiquated point-of-service (POS) system to better-serve its residents. The old system did not offer the flexibility and accountability the community needed to keep up with changing demands. For instance, it was difficult to manage the cook-to-order process at the Grille. Staff members were having to write down orders, including all modifiers, and carry them to the kitchen. The community had no real accountability regarding meal plan usage.

Canterbury Court switched to ISV Horizon Software, an Atlanta-based technology company that partners with ScanSource POS & Barcoding, and is also a Microsoft Gold Partner. The company offers comprehensive food service solutions, ranging from POS to back-office management systems, including inventory management, procurement and more. Their product offering provides clients with fully customizable and scalable software solutions able to meet the needs and budget of any food service operation.

Resident Choice is a technologically advanced meal plan management and POS system that is powered by Microsoft XP Pro OS. It meets the requirements of any senior dining facility configuration, including features to help communities such as Canterbury Court manage the operational challenges unique to senior living communities. Meal plans, house accounts, guest meals, employee meals, department charges and special events are easy to create, set up and operate. Resident Choice allows communities to offer residents a full range of account options such as meal credits, declining balance (pre-payment), inclining balance (charge), as well as credit card and cash sales.

With the Resident Choice system in place, Canterbury Court noticed an immediate increase in revenue and improved accountability that allowed the community to recoup the purchase price within six months. "The system paid for itself due to a 20 percent increase in revenue resulting from the flexibility, accountability, and meal tracking that Resident Choice provides," stated Parker. And according to the CFO at Canterbury Court, "Purchasing the Horizon system was the best decision the community ever made from a financial standpoint."

Canterbury Court has been able to increase resident satisfaction and significantly reduce total food costs as well by analyzing the helpful reports that are available. "The Resident Choice system is a great tool for forecasting. We use such reports as the Items Sold Report and Meal Plan Usage Report to determine exactly how many meals to prepare and what meals the residents truly enjoy the most," Parker said. "These reports and others have helped us increase participation and resident satisfaction, as well as decrease waste by not preparing too much food."

The Horizon system has also helped Canterbury Court operate the Grille and other dining venues more efficiently. Now, when orders are placed, they are printed on a kitchen printer, eliminating the extra manual steps that often resulted in errors. The menu grid allows unlimited items and modifiers which the previous system did not offer. "The staff and residents see real value in the system due to the additional choices that it provides," stated Parker. Residents appreciate having more menu items to choose from and additional services such as takeout. In addition to increased resident satisfaction, the employees enjoy using the system. Parker said, "The employees love how user-friendly Resident Choice is."

Scorecard

End User: Canterbury Court

Solution Provider: Horizon Software International, LLC

Vendor: Microsoft

Distributor: ScanSource POS & Barcoding

Solution: A flexible, easily customizable POS solution

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